The secretariat staff is made up of a team of five officers: Will Fawcett, Pinar Topkaya, Carmen Herreras, Fotini Stamati, and Claudia Wunderlich.
Will Fawcett is responsible for IMPEL’s Organisational and Operational support. His main tasks are to plan, coordinate and follow up of board and GA meetings. He supports the Chair and Vice Chair in their work. He drafts the grant requests and reports in collaboration with Board, Expert Team leads, project and financial officer. He manages the external communications including enhancing the IMPEL website and IT support. He coordinates the secretariat and links and manages suppliers of goods and services. And he manages the records of IMPEL.
Pinar Topkaya is in charge of project management. She is responsible for project portfolio and activities oversight and establishing management plans for IMPEL projects. She establishes risk management plans and ensures reporting and control on changes. She supports Expert Teams in establishing their work plans. She ensures timely monitoring and reporting on project progress and drafts technical reports for IMPEL’s grant reporting. She supports project leads for cost control in collaboration with the Finance Officer.
Carmen Herreras is in charge of Big Events Management. She is responsible for the preparation, operations, and management of big conferences, larger Expert Team meetings, IMPEL General Assemblies, and other events of similar size. She also helps with individual management of “out of policy” travel requirements in accordance with the process described on IMPEL Travel Policy.
Fotini Stamati provides IMPEL’s general administrative support. She manages the Manifestation of Interest process and members’ access on the intranet and maintains an updated contact list. She distributes relevant information to National Coordinators, Board, and member organisations. She supports intranet communication from Board, Committees, Projects and activities to the network. She provides backup for setting up video conferences and registration procedures for IMPEL meetings and manages the IMPEL calendar.
Claudia Wunderlich is taking care of IMPEL’s financial administration. She prepares internal and external audits and financial reports, she coordinates with the budgetary units in the European Commission, manages tax liabilities in cooperation with external accountant and Belgium authorities. She is providing the financial information for the Board, PMG and operational support in collaboration with the project officers and controlling IMPEL’s cash and reserve funds as IMPEL’s finance officer