Here you can find the main steps in the application phase:
The operator takes the initiative because of a new installation or a change of installation. The competent authority can take the initiative in case the permit needs to be changed because BAT conclusions, expired period of permit or changing a legislation.
This meeting can be organised or held before the official submission of the application takes place. The legal status of this step differs from country to country. See fact sheet 2.07 on pre-application discussions.
It’s advised to make use of standard application forms. These forms can either be mandatory or voluntary for the applicant to be used. In the forms all compulsory information and annexes should be marked. The forms could be made available on website of the competent authorities and could include a guidance how to fill in the form. There are good practices with electronic portals to apply for a permit (provided by the authority). Good practice for application forms is also to ensure that they are asking the right questions. We have to make sure that the information asked for is in fact required to make an application determination. Boundaries of installation !!
One of the annexes to the application form is the Base-line report on soil and ground water contamination. The report provides the basis for a comparison with the state of contamination upon definitive cessation of activities. See factsheet 2.08 for base-line report.
Submission and intake
Submission of the application can be done by either registered mail (with a number of hard-copies or CD-ROM) or electronically by email or by a dedicated website or online tool. Optional, the application can first be checked by the competent authority before it is formally submitted).
Checking of application
This can be divided in 2 checks, an administrative check (completeness) and a technical check (assessment on quality of the application). Sometimes these are 2 separate steps, sometimes this is part of the same overall assessment. This will help to speed up the assessment of the application, if permit writers are alert to potential weaknesses in applications. See factsheet 2.09 for checking application.
in case the application is declared complete and admissible the applicant is notified by registered letter, by email or by a notification from a dedicated online tool, within a dedicated timeframe. After this the application (either all documents including the annexes or only an abstract) could be published on the website of the CA. The notification could contain the following information:
- The statement that application was complete and admissible;
- Type of permit and procedure; date procedure starts;
- Information about public participation;
- All forms of communication, formal or informal need to be recorded as they influence the evolution of the permit.
Public and other stakeholders can be informed about the application through official panels, newspapers, (dedicated) website of the competent authority and/or official electronic gazette. In some cases it’s good practice to send letters to citizens that live within a certain radius of the installation. Other ways of public participation are public hearing or information meeting can also be organised by the competent authority (or the applicant) after the application is considered complete and admissible. Often the application and the annexes will be available for insight by public and interested parties for a dedicated time.
Type of procedure
The type of procedure is always given by legislation. The following types can be distinguished:
- Procedure for a minor change;
- Procedure for change of installation;
- Procedure for a new installation;
- Regular procedure;
- Extended procedure.
This can be a fixed amount, an amount depending on the scale of the activity or the amount of hours spend on the permit. Fees can be paid in advance (before submitting the application or after it has been declared complete and admissible), or paid afterwards