Based upon the previous steps (1a, 1b and 1c), the inspecting authority should then develop its inspection plan and inspection schedule. The inspection plan can be seen as a strategic plan and does not contain operational information (e.g. does note include the names of installations or the planned and type/dates of inspections).
An inspection plan describes:
- The objectives that the Inspecting authority, given its mission and tasks, wants to achieve;
- The policy, environmental, legal, organizational, financial and other relevant conditions under which the inspecting authority has to perform its inspection activities;
- The strategies which the inspecting authority has adopted for performing its inspection activities;
- How priorities with regard to inspection activities are set, taking into account these objectives, conditions and strategies;
- The priorities themselves.
The general public has the right to know what the inspecting authority has planned for the defined period (it should be transparent) and the plan should therefore be available to the public. However the inspecting authority may choose to withhold part of the plan (e.g. the Inspection Schedule). This could be typically due to the inclusion of unannounced Inspections or other unannounced enforcement actions which must be without warning in order to be effective.
The inspection plan will be used to compile an inspection schedule. This schedule should include information such as names of installations, dates, type of inspections, inspectors assigned, etc.
When developing the inspection plan and inspection schedule it is necessary to consider the organisational, human and financial circumstances. Most importantly the inspection plan and the inspection schedule should be in balance with the available resources and budgets and should be in line with the organizational structure.
The review and revision of the inspection plan is also part of this step. When we continue the process, after step “Performance monitoring” (box 4), we return to this step (box 1d). Based upon the monitoring and evaluation of the inspection plan (including the inspection schedule), it will be reviewed and possibly be revised.
The context, risk assessment, priorities, objectives and measurable targets, inspection and communication strategies and the results of performance monitoring.
Inspection plan and inspection schedule.